Wednesday, 2 November 2011

Disabling the Insightly Gmail Gadget for select users

Google has just introduced some new fine grain controls to the Google Apps admin dashboard that allows you to disable/remove the Insightly Gmail gadget and Insightly link in the top navbar for a subset of your users. This is useful if not all the users in your organization use Insightly, or if some do not wish to have the gadget appear within Gmail.

Only a user from your domain with administration privileges can make the changes below.

First an administrator from your domain has to log into the Google Apps administration panel located at  - where you can substitute in your own Google Apps domain at the end of the URL.

Under the 'Organizations and users' tab, add a new sub-organization called "Insightly Users" or a similar name.

Go back to the list of all your users and move only the users of Insightly into the new sub-organization. You can do this by clicking the checkbox to the left of the user names, then click the 'Move To' button and choose the 'Insightly Users' option.

Now you can turn on/off the specific services that users in that sub-organization require. Turn on Insightly and any other services they may require.

Finally in the parent Organization turn off access to Insightly to disable the gadget and quick link for all other users in your domain.
Note these settings do not affect which users can log into Insightly itself (which is controlled within Insightly) - but only the display of the gadget and the Insightly link in Google navbar quick link (under the "More" option). Once you have changed these settings - it may take up to 24 hours for your changes to take effect within Gmail.

Google also has a blog post on how to do this.

Tuesday, 1 November 2011

Announcing the Cloud Alliance for Google Apps

Today Insightly is joining with Cloud Sherpas, Expensify, Okta, RunMyProcess, Smartsheet and Spanning to simplify application selection and implementation for Google Apps users.

The partnership network — a first among Google Apps Marketplace vendors — is known as the Cloud Alliance for Google Apps.  The founding members, each vetted according to their reputations within Google, Marketplace rankings, product reviews and more, are of course Insightly, Cloud Sherpas (with its SherpaTools application), Expensify, Okta, RunMyProcess, SmartSheet and Spanning.  More information about the Cloud Alliance can be found at

Cloud Alliance members are capitalizing on Google Apps’ considerable momentum in the enterprise. The platform is used today by over four million companies worldwide, and Gartner recently recognized Gmail, a centerpiece Google Apps application, as being enterprise ready.

Still, it is a challenge for Google Apps users to determine which add-on applications are the best.  Cloud Alliance solves this problem by uniting the top Marketplace applications for IT administration, CRM, security and compliance, workflow and integration, expense management, identity management, and project collaboration.  Users can now more easily identify the best-of-breed applications, easing their selection burden and speeding application deployment.

On February 29 we'll be running a free webinar entitled “Manage Your Customer Databases” for users signed up on the alliance website, and other alliance members are also releasing free white papers, best practices, and valuable training materials. Head over to and sign up for more information.