If you store a lot of emails within Insightly, the old email tab used to chug along a bit before displaying the initial list of emails. The engineering team worked on this and the list now displays much faster (105% speed increase) than the old version. Moving between pages in the list is now super snappy - even for huge email archives.
Searching your emails or emails shared by others is now super easy. We've included an email search box so you can start searching as soon as you hit the tab. Just start typing and Insightly will search the senders name, senders email address, subject and body of the message in real time for your search criteria. It brings back results and conveniently highlights matches, in a similar fashion to how search works within the other tabs.
We took a leaf out of Gmail's book for this one. Gmail displays emails one per line like Insightly including the senders name, the subject, and the date of the email in each line. But Gmail also subtly includes a snippet of the email body in the line too, grayed out so it does not conflict with the subject. That helps with being able to discern between similar emails at a glance, and provides more information about each email in the list in an unobtrusive way. We thought it was a neat feature so we decided to employ it for the email list within Insightly too (underlined in red below).
Managing Tags for Emails
You've been able to tag emails within Insightly for quite some time, but our tool set around bulk tagging of emails had been limited. With the new version, you can select multiple emails using the check box to the left of the sender name, then click on the 'Add Tag' link from the blue 'Selected Items' box that pops up at the top of the list - allowing you to tag multiple items at once. Insightly also displays a small tag icon next to each tagged email in the list, and hovering over that icon displays the tags assigned to that email as shown below.
Clicking on a tag in the right hand sidebar also bring up some extra options. You can rename or delete a tag entirely, and you can also select individual items and remove the currently selected tag from those items, or add another tag to just that subset (as shown below in red).
Linking multiple emails at once
One frequently requested feature from our customers that we've added is the ability to select multiple emails from the list and add a link to all those emails at once. So for instance, you can select all the emails that relate to a specific project, and link all those emails to that project in just one step. Just select the related emails, then click on the 'Add Link' hyperlink from the blue 'Selected Items' box that pops up at the top of the list (as shown below in red).
The last feature we added is the ability to list emails by the first letter of the senders name. This is a feature that exists on the other tabs, so we decided to include it here too. Click on a letter of the alphabet in the list header to see emails displayed from senders names starting with that letter (as shown below in red).
Along with the improvements to the new Gmail gadget a couple of weeks ago, we've beefed up the email handling capabilities of Insightly and increased the efficiency with which emails can be added, tagged, linked, and managed. Hope you like the changes.